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How to efficiently work offline

You don’t have to lose your productivity when you lose internet. Learn how to work offline and stay efficient.

We work remotely practically all the time, whether through Wi-Fi or mobile connections. But sometimes you might want to disconnect and cut out all the distractions the internet brings — or a network blackout might force you offline. Here are some handy tips on how to work offline and still stay productive.

Keep yourself focused.

Your workday isn’t over because your internet went out. Keep your work mentality up even when you can’t access online files. Stick to your regular work hours and don’t let yourself fall for offline distractions — like that new novel you can’t wait to read.

Prepare your online applications.

Many email and online file storage apps have an offline function that lets you use them even without an internet connection. You won’t be able to send messages or upload files, but you can browse through and work on existing emails and documents. Your apps’ support documents should tell you how to prepare them for working offline. Just remember to activate the offline mode before you cut your connection.

Stay connected.

You can’t just disappear when you work offline. Keep your phone handy so you can call and text your coworkers if necessary. You should also let them know that you’re not connected, so they won’t try to reach you through online messages in vain.

Use offline technology.

You need to share the results of your work with your coworkers even if you won’t upload it immediately to the cloud. Buy an external hard drive to take your files with you to the office, or for increased storage space if your remote devices don’t have enough room to store and manage additional files.

You can also prepare by installing applications that work without an internet connection. For example, Adobe Acrobat DC lets you convert files to PDFs, add comments and annotations, sign documents and forms, and much more offline.

Discover more ways Acrobat DC can help you have a productive work day without internet.

Nina Gass

Thursday, March 12th, 2020

The internet is a new invention — relatively speaking — but going without it sure feels like a return to prehistoric times. Even without an always-on internet connection, work must get done. Whether due to a power outage, a digital detox, weak in-flight Wi-Fi, or a truly remote location, working without internet service requires a little creativity to keep your productivity high.

Whatever the reason you’ll be offline during work hours, here’s how to prepare for it:

1. Figure Out What You Can and Can’t Do Offline.

If you’re scheduling disconnected times of your day, you must decide what you can do while disconnected.

Start by eliminating anything that takes an internet connection. Videoconferencing, collaborating in Google Docs, making online payments, and more are out of the question.

With that said, there’s still a lot you can do while disconnected. Writing a proposal, organizing documents on your desktop, or thinking through a presentation? Those are things you can do offline.

2. Organize Your Worklist Based on Importance.

Chances are, you have a mix of big and small projects with near or far deadlines. Figure out which ones you tackle in what order before you go offline.

Put together an Eisenhower Matrix. Projects that are both essential and urgent sit on top; they get done first. Once all urgently essential things are done, you can move onto the non-urgent but still important tasks.

Even though there are two more sections (not essential but urgent, and neither important nor urgent) on the Eisenhower Matrix, you shouldn’t add those to your offline workload. Focus on the top two tiers of the tool while you have deep work time.

Have some reading materials ready and uploaded that you can do while you’re offline. For example, you can have all of the information ready that you’ve wanted to read (like ideas on how to grow your business) or a couple of articles on time management. Have the articles you want to read pulled up on your computer — or copy them off — beforehand.

3. Optimize Your Offline Time.

Time, not money, is your most valuable resource. It’s non-renewable: You can’t replenish it in any way once it’s used.

Go one step further with the Eisenhower Matrix by numbering tasks within those top two tiers. Have a big, lousy deadline you need to meet while offline? Throw it to the top of the list. Keep a written list of your goals and cross them off as you finish them.

Think about your environment, too. Might wearing noise-canceling headphones help you focus? Bring them along. If you’re most productive with instrumental music playing in the background, go ahead and download some for offline playback.

4. Gather What You Need.

Offline work doesn’t necessarily need to be tech-free work, but it does mean you can only work on what’s on your local disk.

Think through whether you might need to pull documents from your cloud storage system. Ask employees to email you materials that might be trapped in their inbox.

When in doubt, overdo it: Pull every document you might need for an offline project. If you’re without internet access for longer than expected, you’ll be glad you did.

5. Choose Your Space Ahead of Time.

Working from the top of a mountain might sound great in theory, but the reality might not be so rosy. Where will you sit? What will you do when your laptop needs to be charged? What if an unexpected storm blows in?

It’s hard to focus on your job when you’re uncomfortable or have to keep shifting locations. If you’re traveling while working, bring a support pillow to keep your neck rested. Make sure you’re getting enough natural sunlight; don’t lock yourself in a “tomb.” When your workplace isn’t tidy and supportive, it becomes a distraction.

6. Warn the People You Work With.

When you’re used to working with internet access, you expect to be accessible at any time. But if you’re offline, reaching you isn’t as simple as sending off an email or Slack.

Give a heads up to the members of your team. If you work with clients, be sure they know you’ll be unavailable. If at all possible, give at least 48 hours’ warning so that people have time to share last-minute questions and comments.

In today’s world, disconnected time is quite rare. Even between meetings you are usually on WiFi on your phone. While you’re offline you can answer many emails. When you’re online all the time, there’s many distractions, and it’s tough to focus on the work. Occasionally being offline can be very productive if you plan ahead.

When you do get offline time, take advantage of it. Prepare well, set your sights on specific projects, and get done as much as you can.

How to efficiently work offline

Geo – One of the great things about job management software is the ability to work without being connected to the internet. But how can software, that lives on the internet, work without the internet? How can an app work without a connection to a network? While it may seem impossible, offline mode is fairly common feature for job management software. In fact, you may have been working offline already without even realising it.

How does Offline Mode work?

Ordinarily, when you do something in job management software, such as create a new job, that information is stored in the Cloud. This means that any information you put into the software isn’t stored on your computer but instead on your internet connection. Offline Mode switches things around and stores the information on your computer, phone or tablet instead. Whenever you’re out of range the software immediately flicks over to Offline Mode and continues to work as normal. This way you have no interruption to your work and can continue using your job management software. Once you’re back in range any changes you made while offline are transferred back onto the Cloud without you noticing.

Why would I need to work offline?

Working offline may not seem ideal but it can actually be a huge lifesaver. It allows you to keep working no matter how good or bad your reception is. This is especially important for those who travel out to rural or isolated areas. If you get to a worksite and you’re unable to create an invoice or schedule a follow-up job, you’ll have to wait until you’re back at the office to do these tasks. This is not only a waste of time but puts pressure on you to remember all the nitty-gritty details so nothing falls through the cracks.

Working offline can sometimes allow your software to run more efficiently and faster. As you’re not relying on a stable network connection, your info relies on the power of your device to keep on running.

What are the setbacks to working offline?

So, why not just work offline all the time? While working offline is a handy tool when you need it, relying on it too much rids you of all the benefits that job management software provides. Choosing to use Offline Mode all the time comes with some complications.

  • Other people can see what you’re doing
    As all your info is being stored on your device and your device only, this doesn’t give the rest of your team any visibility into what you’re doing. If you start making a bunch of updates to your jobs while working offline, it’s the same as working all day and then never telling anyone how you spent your day. Everyone is left wondering what jobs were done, what expenses you’ve bought and whether the client ended up paying you.
  • It takes up space on your device
    That information has to go somewhere. The more you rely on Offline Mode the more information piles up on your device. Whereas the Cloud has practically unlimited storage for your info, your computer, phone or tablet only have so much room.
  • It makes it harder to communicate with others
    Job management software offers in-app messaging so that you and your team can stay up-to-date on jobs. When you’re always offline you lose this functionality and need to rely on other forms of communication. While this may not seem like a huge setback, being able to communicate within job management software means you can send details more easily. Texting or emailing these details means having to extract that info before putting it into a message which is both time-consuming and prone to error.

Get the job done with Geo, job management software that works on and offline. Start a 30-day trial today and see the difference Geo makes to your business.

  • How to efficiently work offline

Internet has become something essential for companies in the last years. It is not a whim: workers are increasingly requiring connectivity to develop their daily tasks. In many companies, a lack of Wi-Fi or Internet connection causes more problems than a lack of electricity or water.

However, there are professionals who, although they also need to be connected to the Internet to do their work, often lack this connection because their tasks require going outside the office. A clear example of it is sales team: when sellers go on a sales visit, many time there’s no connectivity, even though they need to access their customers’ information, check some documents or place an order.

How does sales force to work offline?

There are a lot of solutions to help during the sale. Nowadays, there are many apps to do reporting or distribution of documents both online and offline. Furthermore for order apps, the information is saved until you can access to Internet again and synchronize your device.

Some of the features that can be done with good mobile apps, both working online and offline are the following ones:

Develop the sales visit whether you have connection or not

Show and present catalogs and updated documentation without Internet: brochures, presentations, lists of prices, videos, images, etc

How to efficiently work offline

Regular Chromebook users know that the “you can’t do anything on a Chromebook without the internet” myth is simply that: A myth. It’s true that you may be limited without that Wi-Fi or LTE hotspot connection. But that’s the case for any software platform to a degree.

Don’t believe me? Try sending a message in Slack on your Windows or macOS laptop without a connection. See, you’re limited too. 😉

Working offline with a Chromebook can require a bit of planning, however. And my pal JR Raphael has a great article with four strategies to assist with that.

I don’t want to steal the thunder from his useful and detailed article, but in a nutshell, here’s what he proposes:

  1. Prep your Google apps for offline usage
  2. See what other apps you use provide offline access and functionality
  3. Look to Android
  4. Download content when you’re online for later reading.

The article is definitely worth the read if you want details of how to implement the “offline Chromebook” strategy.

As good as it is, I’d add two more items to the list though.

Lean on Linux desktop apps if you can

With Chrome OS 69, “Project Crostini” rolled out to supported Chromebooks bringing a secure Linux container to Chromebooks. I’ve written about Linux on Chromebooks quite a bit since then because I think it’s the biggest advancement for the platform in several years. I rely on it daily myself for development and even if you’re not a coder, you can still gain some benefits.

My reason to suggest looking at Linux for offline use is similar to JR’s strategy of looking to Android apps: In many cases, offline functionality just works, even if data can’t be refreshed without a web connection.

Maybe you want to edit photos or videos while offline. Or perhaps you want to play a desktop-based game. Whatever the reason is, I’m betting there’s a Linux app you could download for your purposes. And again, the Linux container and all apps you install within it will run offline.

Share your Google Drive folder with Linux

Chrome OS 73 added the ability to share your Google Drive folder with Linux. It’s a simple process to do — right-click Google Drive in the Files app and choose “Share with Linux” — and when in Linux, you can find the contents of your Google Drive at /mnt/chromeOS/Google Drive. How to efficiently work offlineMy Google Drive in Chrome OS and Linux

After enabling this share, any of the Google Drive folders or files that you’ve previously marked for offline use will sync to Linux, just as they would to the Chrome OS Files app.

This means you can work with the Google Drive files in full Linux apps while offline, perfect for editing those cloud-stored photos in a Linux app, for example. This also provides an offline method for editing documents if you’d rather not use Google Docs: LibreOffice and OpenOffice are full-functioned apps.

With a little forethought and prep work, you can actually do quite a bit with a Chromebook offline. That wasn’t the case in the early days of Chrome OS but the platform has continued to evolve.

Do you work offline with a Chromebook, and if so, what tips do you have?

Do you use the Outlook desktop application? If so, you can also work with your email program offline. We’ll explain the basics as well as how you can activate and deactivate Outlook’s offline mode.

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  1. How to Work with Outlook’s Offline Mode
    1. Starting Outlook in Offline Mode
    2. Switching off Offline Mode in Outlook
  2. Outlook “Disconnected” Status: How to Find the Cause

How to Work with Outlook’s Offline Mode

Outlook’s offline mode enables you to conveniently use your email program even without access to the internet. If your internet connection drops –when working on your laptop on an airplane, for example – Outlook will show you an error message in standard mode. You can stop these kinds of messages by switching Outlook to offline mode.

Starting Outlook in Offline Mode

Take the following steps to activate Outlook’s offline mode:

Step 1: Start Outlook.

Step 2: Go to the “Send / Receive” tab.

Step 3: Click on the “Work Offline” button in the “Preferences” section.

The menu bar in Microsoft Outlook 2016.

When working offline in Outlook, the “Work Offline” button will turn blue.

The blue button indicates that you’re currently working offline in Outlook.

Moreover, Outlook’s offline mode is also indicated in the footer of your email program.

The Outlook status bar: You should see the status “Connected” in the standard mode. If the email program is in offline mode, you will not be able to send or receive messages and appointments.

Switching off Offline Mode in Outlook

To end Outlook’s offline mode, simply click on the “Work Offline” button again in the “Send / Receive” tab.

If Outlook is unable to connect to the email server even though you’ve ended the offline mode, Outlook will display the “Disconnected” status in the footer.

Outlook “Disconnected” Status: How to Find the Cause

If Outlook displays the status “Disconnected”, your email program is unable to connect to the online email server.

Take the steps below to identify the cause of the error:

  1. First, check whether your computer is connected to the internet – for example, by attempting to access a web page in your browser.
  2. If you’ve determined that your internet connection is working properly, you should then check whether you can send and receive emails in Outlook.
  3. If Outlook displays the status “Disconnected” even though you’re able to send and receive emails without any issues, your computer might need an update. Update your operating system in this case.
  4. However, if your software is already up to date, there is probably an issue with your account settings.

If you’ve identified the Outlook account settings as the cause of the problem, you can try to resolve it by removing the Outlook account and then adding the Outlook account again.

When you’re online, AutoSave is always on and saves your changes as you work. If at any time you lose your Internet connection or turn it off, any pending changes will sync as soon as you’re back online.

Note: AutoSave is disabled when you’re editing a file at the same time as others.

If you need to work in a location without an Internet connection, make sure to download and open the documents you want on your mobile device before you go offline.

You can work offline to:

Create a file: You can create a blank document, workbook, or presentation when offline. However, to create a document, workbook, or presentation from a template, you’ll need to be connected to the Internet. You can then continue working on your file when offline.

Note: When you’re offline, the title bar of the file will change to reflect that you’re working offline. In offline mode, only a small set of fonts is available for you to work with. To see more fonts, go online and the fonts you are used to seeing on your desktop will be available automatically.

Open a file: You can open Office files stored on your device. To work on a file on OneDrive, OneDrive Business, SharePoint, DropBox, or Google Drive, you’ll need to have opened the file in online mode at least once. You can work on it offline after you have opened it.

Save a file: You can save a file on your disk when offline. If you downloaded the file from an online location, such as SharePoint, OneDrive, or Dropbox, your latest changes will be synchronized automatically with the online version. If you make further changes while offline, you’ll need to save your changes by tapping File > Save.

On your iPhone or iPad, you can turn AutoSave on or off by tapping File and then sliding the AutoSave control.

How to efficiently work offline

On your Android device, you can turn AutoSave on or off by tapping File > Save and then sliding the AutoSave control.

How to efficiently work offline

There are still some scenarios when we need to work offline. If you’re using a Microsoft Team to communicate and collaborate, you already know that it needs to be connected to the internet if you want to get work done. Or does it?
In this video I show how to work through Teams on documents while offline. I use an iPad in this demo and uncover a weakness in working with synced files and Office apps.

While we’re not able to chat while offline, we can work on documents from our Microsoft Teams. The files in our Teams are stored in a SharePoint document library. What can we do with a document library? Sync it with OneDrive.

When we sync documents from our Teams to our computer, it’s easy to find and work with them through Files Explorer on Windows or Finder on a Mac. But this is somewhat side-stepping working in Teams. We aren’t accessing the document through Teams. Nor can we find a conversation where a document is attached to a conversation thread. Teams won’t load without an internet connection and there is not local cached option like there is with Outlook and email.

But the Microsoft Teams mobile experience is different.

  • Recent conversations are cached in the mobile app. Some might have a document attached.
  • The Files tab in a Team still lists documents and folders.

The OneDrive mobile app can sync documents and folders offline to the device, which means in theory that they should be available to edit using the Office mobile apps. I say “in theory” because as you’ll see from the video, this doesn’t quite work as expected.

To use an Office mobile app to edit a document, you’ll need to sign into it with an active Office 365 account; one that includes Office Pro Plus. If you don’t sign in with a licensed account, Office mobile apps function as document readers, giving read-only access. Furthermore, the Office mobile apps check periodically to see if the account is still licensed. As you open the app during one of these periodic checks, it will use your internet connection to check the license and then allow you to edit the document. However, if you open the Office mobile app without an internet connection and it attempts to check the license, it will fail and you’ll have a good excuse not to edit documents from your mobile during your flight.

It’s best to prepare for a flight or offline period by opening each document you plan to work with, from your mobile. Do this as close as possible to the time you plan to go offline. e.g. From the departure lounge. This achieves two things:

  1. Activates the Office mobile app license to edit.
  2. Downloads and caches the document in the app, to edit offline.

But Darrell, what about OneDrive? Well, funny story actually. You can use the OneDrive mobile app to sync a folder from a Team’s files (it’s in SharePoint.) But I was disappointed to find that a synced Office document can’t be opened offline unless you have already opened it once in the Office mobile app. That’s right. The document is on your device and synced to OneDrive, but the Office app still needs an internet connection to download it and cache it. Hmph.

Once opened in an Office app, the document can also be opened from the Teams mobile app. Find it in the files list, preview it and tap the edit button. Bam. The document opens in the Office mobile app. But then again, it was already there, cached in your Recent list.

It appears Microsoft need to close the gap between Teams, synced documents, Office app licensed editing and document caching. It’s fair to say that most people wouldn’t expect to get to their Teams files directly from the Teams mobile app. When Office is working well, it should show your recently edited documents in the Recent list. At this stage, if you plan to work offline you’ll still need to the document in the Office mobile app at least once to cache them. My hope is that OneDrive synced Office documents behave as expected. If they’re synced to the device using OneDrive, they should be available from any Office app, including Microsoft Teams.

Do you have a story to share about using the Microsoft Teams mobile app offline? Share it in the comments below. I’d like to get in touch and share some of the interesting stories in a follow up post.

How to efficiently work offline

You can accomplish a lot in Pitch while offline. In order to work efficiently without an internet connection, we recommend preloading any presentations you may want to work on. To get your presentation ready before going offline, you need to open your presentation and make sure to go through all slides. When you’re back online, any changes made will be synced.

💡 Before going offline, we also recommend assigning the slides so that you and your team avoid working on the same slides at the same time.

How to efficiently work offline

Available features when working offline

When working offline using the desktop app, you will be able to:

Create and edit presentations

Change status of a slide and also assign a slide to your workspace members

Add comments and reactions to a slide

Embed videos from YouTube, Vimeo and Loom (preview will be available once you are back online)

Use the quick menu

Use the player to present your presentation

Add speaker notes

Organize your folders

You can also work offline while using the web app in a browser. The only difference in the browser app is that you will not be able to upload images.

Limitations when working offline

While offline, you will not be able to:

Access and use any media libraries: Unsplash, Giphy, Icons8, Brand logos, and images + videos uploaded to the Library.

Use any chart integrations: Google Sheets, Google Analytics, Chartmogul

Browse templates and add a slide from a template, both gallery templates and Library templates

Upload and play videos

Share the presentation via email and get the public link to the presentation

Get embed code for your presentation

Use speaker view

Access version history to recover deleted slides and see version history

Access the list of workspace members and add/remove users

There might be occasions when you are required to work on a project without access to the Internet. With Altium 365, you can work on projects locally with no problem. The first time you open any project from the cloud, a local copy of the project is saved on your computer and you can work with it offline.

How to efficiently work offline

You can continue working on the project by saving files locally. Once you are connected to the Internet, simply save the updated files to the cloud and make your changes available to everyone.

If you need to create a new project without the Internet, create and save it locally. The first time you connect to a workspace, all components that are stored in it are saved in your local cache in the background, therefore, you will only notice it when you go offline. You can fill your project with cached cloud components as well as with newly-created components. To create components locally, add SchLib/PcbLib libraries to the project by selecting File > New > Library > SchematicLibrary/PCB Library from the main menus. You can then add the components you need.

Tip: It is good practice to keep all files for a project in one folder so that you don’t lose any files in other locations.

How to efficiently work offline

Once you are online and are connected to the workspace, the local project and libraries need to be saved to the cloud. To save a project to the workspace, right-click on the project name in the Projects panels then select Make Project Available Online.

How to efficiently work offline

In the Make Available Online dialog that opens, enter the project name then enable the Enable Formal Version Control option. Click OK to save the project to the cloud.

How to efficiently work offline

Once your project has been uploaded to the cloud, its files will have up to date status and become available for all team members for collaboration.
If you have added components to local libraries, you should upload those components to the cloud also. To do this, select File > Library Migrator from the main menus. After migrating the libraries, you can continue to work online as usual.

September 16th , 2020

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Table of contents

Today’s millennials are your employees, managers, and CEOs. Along with their younger Gen-Z counterparts, millennials have become a dominant demographic in the workforce, which has paved the way for more accessible communication. The younger generations grew up in the digital age, and they expect to be connected from anywhere, at all times. And those expectations have permeated throughout the workplace, including in conferences and meetings.

With a global pandemic still underway, a vital part of business resilience has been reliant on technology and flexibility. As the world sees loosening restrictions, people are considering what the future of the workplace looks like. But even your millennial employees agree there are several advantages of face-to-face meetings — here’s why.

There’s still a place for in-person meetings

Conferences and meetings are evolving, but they will never be obsolete. Today most of us are relying on using Zoom, Microsoft Teams, Google Hangouts, or other virtual meeting tools — while only 10 years ago the sole option was to have everyone together in the same room.

Most companies have been taking full advantage of the 24/7 connectivity and will continue to allow teams and individuals to work remotely, knowing they are able to collaborate and communicate online through email or chat as easily as sitting down one-on-one.

Even with these wonderful advances in technology, one thing that cannot be replaced is expression. The ability to see a colleague face to face, and react to their body language, changes the whole experience of explaining a project or working through an issue.

Have you ever tried to type a description out and then realize this would be much easier in person? An even more terrifying situation is when a friendly bit of sarcasm is ill-taken on the receiving end of a conversation, which in turns dilutes trust and slows down forward movement. In both of these situations, it can be better to have an offline meeting.

These breakdowns in communication can be more easily avoided during offline meetings because you can use hand movements, body language and vocal expression to get your point across.

Most companies realize this and know that face-to-face, offline meetings are still very necessary for overall productivity. In today’s technology-connected workplace, in-person meetings may be less common, but they will always exist because there are some things you can’t express with emojis.

9 advantages of face-to-face meetings

Fast moving projects work better in-person, especially when a road map with all members needs to be laid out

Employees often feel represented more fairly when they see everyone face-to-face

Reviewing performance or interviewing is better done when there’s a human element, and make it easier to communicate company culture and values

Not every team feels that technology provides the best form of communication, and bad communication is can quickly become a hindrance to the company

Often employees find it easier to stay fully focused on the objective of the meeting

Online meetings tend to meander, but when you book a room for a designated time it helps push it along

Bad internet or network connections aren’t a problem when you’re meeting face to face

Employees are more accountable for tasks coming out of meetings, and can’t fall back on a faulty connection

Professionalism is more strongly emphasized when everyone is together in person

After six months of Zoom meetings, most employees are looking forward to all of the benefits they’ll get when they are able to have face-to-face, offline meetings with their colleagues. From better collaboration to more opportunities for creativity, meeting in person is still the best way to build stronger relationships.

See how our software can help you get the most value from your face-to-face meetings. Request a demo today.

In general, Inspection Manager can efficiently and quickly capture all required information from a number of properties – even on offline mode. For instance, you can edit the property’s layout, capture its condition, record comments or issues, and take photos through the app even in areas lacking Wi-Fi or 3G. It goes without saying that this powerful app is your best assistant in the field because it helps you do the bulk of property inspection work in half the usual time- without complete reliance on internet access. However, like all mobile applications, it needs internet access at different key points in order to effectively perform many of its tasks. So even though Inspection Manager will function even on offline mode, we still recommend that you always log in online to make sure that you get the most updated information during your inspections. For example, synchronizing your data from the CMS back to your device requires a Wi-Fi connection or a 3G access to enable the auto-save function. This secures that all essential information stored in your device are up-to-date. Let’s have a look at various scenarios where you need to connect Inspection Manager to the internet. The first time you log on to the app to enter basic user information, you absolutely need a Wi-Fi access. You also need to be connected if you want to retrieve new inspections that were created since you last logged on to the internet using the device. If you were logged out by mistake while you were on site, you may still log on to the Inspection Manager – but the data would be the same as the available information when you were last connected toWi-fi or 3G. Wi-fi connection becomes essential, however, when there is a software update. At Inspection Manager, we upgrade our application every two to three months or as often as clients request for new features. Users can easily update their software’s version by simply logging in on the Inspection Manager. Upon logging in, Inspection Manager owners will be greeted by a screen that asks for upgrade to a newer version, which is available at the app store. If you’d like to know more about our customised pricing plans , check out our next post entitled, “What is the Monthly Cost for having (for the privilege of using) Inspection Manager?

Get all the benefits of SurveyMonkey no matter where you are—no internet required.

How to efficiently work offline

How to efficiently work offline

No WiFi? No problem!

The SurveyMonkey Anywhere mobile app lets you quickly and securely collect data even when you don’t have an internet connection. Use it for field surveys at trade shows, conferences, in retail stores, or even on the street—anywhere your audience is. And with the app, any mobile device becomes a survey station.

The app is now available for iOS and Android:

Contact us to learn more about pricing and availability.

How to efficiently work offline

Conduct field surveys anywhere

Collect data from anywhere—even remote locations.

Stop worrying about having a strong internet connection to conduct valuable face-to-face field surveys. With SurveyMonkey Anywhere, you can download your survey to your smartphone or tablet and take it wherever you need to collect feedback.

  • Gather in-person evaluations after a training session
  • Survey shoppers at a retail location
  • Conduct field surveys at a national park
  • Do market research in the wild

Run surveys in Kiosk Mode

Turn a mobile device into a survey station.

Create a mobile-friendly survey experience capturing leads at trade shows, gathering customer feedback on location, or from shoppers at the point of service.

  • Lock down your device and put your survey on auto-pilot
  • Go from completed survey to start page automatically and securely
  • Surveys display full screen—no toolbars, menus, or other browser interface

How to efficiently work offline

How to efficiently work offline

How it works

Gathering survey data in offline mode is easy with SurveyMonkey Anywhere. Follow these 4 steps to start collecting the data you need.

1. Log into your SurveyMonkey account and create your survey. Once you’ve previewed and scored it and it’s ready to use, go to the Collect Responses page and select Kiosk Survey.

2. Validate your survey to make sure it’s ready to use in offline mode and doesn’t contain any unsupported features. Once the validation is complete, your survey is locked and ready to use.

3. If you haven’t already downloaded the SurveyMonkey Anywhere app on your mobile device, do that now. Log in to your SurveyMonkey account, then download your survey for offline use. You’re ready to start your field research or run a survey in Kiosk Mode.

4. Gather as many responses as you need. When you’re back online, upload the responses to your SurveyMonkey account and analyze your data all in one place.

So you’ve connected online and now you’ve got butterflies in your tummy. It feels good to have this rush of excitement and to finally go from online to offline. But how do you navigate it while staying safe?

Rule #1: The phone call

How to efficiently work offline

Studies show that 35-50% of all couples in the UK meet online and that 55-64-year-olds are expected to have the biggest boom in online dating, with a 30 per cent rise in recent years.

Before moving things to the real world, be sure to chat on the phone a few times. Follow your common sense and sensibility. If your intuition is saying something doesn’t feel right, it’s probably correct.

Even though you don’t want your relationship to exist purely on the phone or through chatting and email for too long, it’s good to ensure that there are no red flags before you meet in real life.

Having said that, you don’t want to exchange dozens of emails before moving to non-written communication. When you finally get on the phone or meet in real life, things will move along much faster and you’ll also gather information about the person more efficiently. This will, in turn, help you feel safer and can potentially cement your growing your bond.

Rule #2: Timing

How to efficiently work offline

So when is the best time to meet? Recent studies from the University of South Florida show that there is a tipping point for romance. According to the research, the romantic charge that’s developed online will fizzle out if you wait too long.

The survey of 433 daters revealed that the trend was most apparent after the 17 to 23 day mark. So take your time and do your homework as stated in Rule #1, but don’t wait too long lest you face disappointment!

Rule #3: The meetup

How to efficiently work offline

Your first meeting should always be in a public space. It’s best to pick crowded cafes, restaurants or pubs. Just make sure the location is not too loud!

Don’t have your date pick you up at your home and be sure to arrange your own transportation to and from the rendezvous point.

As a safety precaution tell a friend or family member where you will be meeting your date and around what time you expect to be back.

Rule #4: Short and sweet

How to efficiently work offline

Usually, it’s obvious within the first ten minutes of a date whether the digital chemistry has translated to real life fireworks.

For this reason, it’s best to schedule the first date as a meeting for coffee, tea or cocktails. If things go well then you can always extend the date to a meal. But if things don’t go well, then it’s easy to cut your losses and keep the date short.

It can be helpful to let your date know ahead of time that you need to wrap up by a certain time. If you are enjoying yourself you can always extend the date.

Last modified: July 21, 2020

Get started with Spring 5 and Spring Boot 2, through the Learn Spring course:

1. Overview

Sometimes we may need to ask Maven explicitly to not download anything from its repositories for a variety of reasons.

In this short tutorial, we’re going to see how to enable the offline mode in Maven.

2. Preparing

Before going for the offline mode, it’s essential to download the necessary artifacts. Otherwise, we may fail to use this mode effectively.

In order to prepare for offline mode, we can use the go-offline goal from the maven-dependency-plugin:

This goal resolves all project dependencies — including plugins and reports and their dependencies. After running this goal, we can safely work in offline mode.

3. Offline Mode

To execute Maven goals and phases in offline mode, we just have to use the -o or –offline option. For instance, in order to run integration tests in offline mode:

This command will successfully execute all tests if we already downloaded all the required artifacts. Otherwise, it will fail.

It’s also possible to configure the offline mode globally by setting the offline property in the

This setting will be applied to all Maven projects. The offline property is by default set to false. So, when we’re using the -o option, it will override that default setting temporarily for the duration of that command.

4. Conclusion

In this quick tutorial, we saw how to prepare for Maven offline mode using maven-dependency-plugin. Also, we got familiar with both a command-line approach and a settings-based approach to enable the offline mode.

This article describes how to fix Outlook when it’s working offline: switching from offline to online mode, missing “Work Online” button and the potential reasons why Outlook keeps getting offline.

Starting with Outlook 2010, Microsoft introduced the ability to work online or offline for email accounts that use Microsoft Exchange servers (for example, email addresses created at outlook.com). If Outlook is working offline, it will not receive new emails and it will not send emails that you’ve prepared to be sent. Instead, it will wait to be switched to the online mode and only then it will send & receive emails.

Outlook Is Working Offline – How to Switch to Online

To switch from the offline to the online mode, simply go to your Outlook Send / Receive tab and locate the “Work Offline” button: click on it to switch between the online and the offline mode:
How to efficiently work offline

Missing “Work Offline” Button – How to Fix it

It may happen that your Outlook window is missing the switch button to work offline – online. Usually, this button is missing because your email account is not using a mail server compatible with Microsoft Exchange.

However, the Work Offline button might be missing from Outlook even if you are using an email account capable of working offline. If that is the case, here is how to fix the Work Offline button:

  1. From your main Outlook window, go to the File -> Info Menu -> Account Settings -> Account Name and Sync Settings:
    How to efficiently work offline
  2. From the Account Name and Sync Settings window, click on the More Settings button:
  3. On the popup window, click on the Advanced tab and mark the checkboxes “Use Cached Exchange Mode” and “Download shared folders”:
    How to efficiently work offline
    Important: there is a small bug on the above checkboxes! Even if you previously unchecked the option “Use Cached Exchange Mode”, Outlook will still show it as being checked! So Outlook might show that this option is checked, but in fact it isn’t 🙂 To make sure you actually enable the cached Exchange mode, you need to uncheck, then re-recheck the cached Exchange mode, then click on the OK button until you exit the options windows, then restart Outlook. The Work Offline button should now be visible on your Outlook Send / Receive tab.

Outlook is Always Offline – Why?

If Outlook is working offline no matter if you disabled the Work Offline mode, then most likely there is a problem with your Outlook setup. Possible causes include:

  • Outlook can not reach to your email server (your Internet connection is not reliable or it is not properly configured);
  • Your email login credentials are not correct;
  • Your Outlook profile might be corrupt – try creating a new Outlook profile and see if it solves the problem.
  • A third party Outlook add-in might be causing Outlook to stay offline. You can use our Add-ins Management Tool to enable / disable add-ins and see which one causes the offline mode problem (available for free within Bells & Whistles for Outlook – among with other +40 productivity enhancements for Outlook).

    How to efficiently work offline

    I’m old enough to remember when computers first became mainstream. There was a time when no one had them on their work desks, and no one had one sitting in their den in their home. As a computer typesetter for a printing company, I was the only person in the entire business who had a computer on her desk.

    But now many of us have computers on our desks, as well as desktops in our homes and/or laptops. And that’s not even including all the mobile devices we’re using. We do so much online these days. This inspired us to ask, “How much of your work can you do offline?”

    Our Opinion

    Damien reports that if he’s working, “then almost everything requires Internet access.” He also admits to feeling “crippled” without that Internet connection. In his leisure time he likes gaming, and he can get by at that point without the Internet, but even then, some games still require a connection to the Internet.

    How to efficiently work offline

    As a film teacher, Ryan doesn’t rely on the Internet all that much when he’s in the classroom, as they’re mostly watching films and analyzing them. However, he does use the Internet to help him design lesson plans and guide some of the course’s content. Also, his students use an online portal to conduct online discussions and submit assignments.

    He knows he’d still be able to do his job if the Internet went down. “While being online definitely makes my job easier, it’s not necessary.”

    Alex notes that while typing doesn’t require an Internet connection, writing offline is “dramatically less efficient” for him. Every time he’s forced to work offline, he’s “surprised at just how disabled my computer becomes.” He adds that “modern computing relies on an always-available Internet connection, and working without one is crippling.”

    Fabio explains he can edit images offline, but it’s not long before he finds himself needing an Internet connection. “I just feel like something is missing if I don’t have an Internet connection, even if I’m not using it.”

    How to efficiently work offline

    Kenneth answers “very little.” He believes 98% of the work he does requires an Internet connection. For him, “a day without Internet would be fruitless.” He jokes the only thing he can do when the Internet is down is play the T-Rex game in Chrome.

    I agree with the majority here. 100% of my work is online. I’m a news writer, so I have to do research, and for the writing I do that isn’t news-related, I’m still doing some type of research. If I’m editing, I’m doing it online. And when I’m not working, I relax by… going online.

    Your Opinion

    For those of us here whose main job is writing, much of our job is online. Even if we can type offline, like Alex said, it’s dramatically less efficient and crippling. But we want to hear from others who aren’t online writers and editors. How much of your work can you do offline? Let us know how much in the comments section below.

    Never Miss Out

    Receive updates of our latest tutorials.

    Laura has spent nearly 20 years writing news, reviews, and op-eds, with more than 10 of those years as an editor as well. She has exclusively used Apple products for the past three decades. In addition to writing and editing at MTE, she also runs the site’s sponsored review program.

    Good Doc offline sync will almost certainly prevent you from pulling your hair out.

    Contributing Writer, ZDNet

    Jason Cipriani is based out of beautiful Colorado and has been covering mobile technology news and reviewing the latest gadgets for the last six years. His work can also be found on sister site CNET in the How To section, as well as across several more online publications.

    Sometimes going offline is the best way to boost productivity.

    If you’re one of the millions of people now working solely from home as a result of the coronavirus pandemic , you might be spending more time in your home office than usual. I do this daily, and for me, work means Google Docs . There’s one invaluable tool I urge every remote worker to make sure they have turned on, regardless of how strong your home Wi-Fi connection is: Set up offline mode.

    Offline mode in Google Docs is essential even if you have a constant source of Wi-Fi. I can attest to unexpected bouts of shaky internet connection — helpfully, my ISP likes to do routine maintenance during the middle of the day. Losing my work is non-negotiable, but enabling offline sync mode means that I never have to worry about that happening. Google Docs will automatically sync when it regains connection.

    There’s just one condition: Offline sync only works on Google’s Chrome browser . If you use Safari , Firefox or any other browser, you’re out of luck. However, Chrome is easy to install and you won’t have to fully switch over to Google’s browser if you don’t want to; just use Chrome as your dedicated Google Docs app.

    Install Chrome and the Offline extension

    If you use a different browser, you’ll need to install Chrome before you can set up offline sync. Download the installer and then follow the prompts — it’ll only take a few minutes, depending on your internet connection.

    Once Chrome is installed, install the Google Docs Offline Chrome extension.

    What can be saved for offline access?

    You’ll have access to Google Docs, Sheets and Slides when offline sync is turned on.

    You only need to enable Offline support once, and it will sync to the rest of your Google docs.

    Screenshot by Jason Cipriani/CNET

    Setup offline sync

    After installing Chrome and the offline extension, follow these steps to complete setup for offline sync:

    1. Visit Docs, Slides or Sheets in Chrome. You only need to visit one of the three sites, as your settings will sync between the different services.

    2. Click on the menu icon in the top-left corner followed by Settings.

    3. Click on the switch next to Offline.

    4. An alert will show up at the bottom of the screen, letting you know offline sync is being setup. Once it’s done, another alert will let you know it’s been set up successfully.

    Access your offline files

    Based on the amount of storage you have available on your computer, Google will automatically download some of your most recently used documents for offline access.

    You can mark individual files for offline storage instead of letting Google decide what to keep.

    Screenshot by Jason Cipriani/CNET

    If there are files you want to make sure are always available offline, however, view your list of documents on the Docs, Sheets or Slides landing page. Click on the three-dot button to the right of the document, followed by Available offline. A checkmark will show up next to the document to let you know the file will be available offline.

    You can then edit or work on the files as you normally would, and when you get back online your changes will sync to your Google account and it’ll be like you were online the entire time.

    Of course, there’s more to Google Drive and Google Docs than just offline sync. Luckily, we have a healthy roundup that makes it easy to get the most out of Drive . There’s also a Google Drive shortcut that will save you so much time.

    Offline Editor

    VHQ Media is looking for a talented offline editor to join our team. The job includes assembling recorded footage into a finished project, creating experimental and creative edits, basic colour and retouching for TVC and branded content across various industries.

    1. The ideal candidate must have very high proficiency in Adobe After Effects. Knowledge of other Adobe softwares is an added advantage.
    2. Highly imaginative with a strong artistic flair. He/She must be passionate, creative and innovative.
    3. He/She must have an eye for detail and a good sense of timing with a strong sense of composition, lighting, color as well as strong technical skills and the ability to learn new software/techniques quickly.
    4. He/She must be able to multi-task and be highly adaptable to change and feedback in a fast-paced, high pressure working environment
    5. Strong problem-solving and communication skills
    6. Able to take direction and address constructive feedback
    7. Able to deliver on schedule, working calmly and efficiently under pressure while adhering to the procedure and requirements of a particular studio, production or pipeline
    8. He/She must be at ease with Adobe Premiere Pro, Avid Media Composer and/or Final Cut Pro and past experience as a video editor in post industry or other relevant industry
    9. A minimum of 4 years of relevant experience is required

    S ervices like Google Drive can be a life-saver if you typically use more than one device for work. Creating a file in Google Docs means it’s accessible from any device, so long as you’re logged in to your Google account.

    The disadvantage of using a cloud-based service like this, though, is that they’re often limited when you’re stuck without an Internet connection. But you can still view and edit files offline in Google Docs by following a few quick steps. Remember that you need an Internet connection to complete this initial setup process.

    Here’s how to do it:

    Setting up offline mode

    If you’re using an Android phone, you can activate offline mode by opening the Google Drive or Docs app, pressing and holding a file that you’d like to access offline, and tapping the icon that looks like a checkmark.

    You can do the same on the iPhone by launching the app and tapping the “More” option next to the file you want to access offline. That option looks three dots stacked on top of one another. Then tap the choice that says “Available offline.”

    If you’re working in the Google Chrome browser on your computer, you can choose to have all of your files synched and saved for offline use rather than selecting them individually. Just make sure you’re signed into Google Chrome, open Google Drive, and click or tap the Settings symbol, which looks like a cog. Then check the box in the “Offline” field that says “Sync Google Docs, Sheets, Slides & Drawing files to this computer so that you can edit offline.”

    Finding your offline files

    Once you’ve chosen the files you’d like to access offline, you can find them within the Google Drive app for Android or iPhone by tapping the menu button at the top of the screen next to the “My Drive” header. Then select the field that says “Offline” to view any saved files. If you’d like to view and work on offline files on a desktop or laptop computer, download the Google Drive app, which is available for Mac and Windows.

    How to efficiently work offline

    With the rise of ecommerce in B2B, adapting the sales force to the new processes often proves to be a tough challenge. How do you get your saleswomen and salesmen to embrace and stimulate the possibilities of digital commerce? And what do you have to pay attention to during this transition? The fifth meeting of the B2B expert group “Digital Commerce” revealed these six practical tips from experience experts.

    A shining example of a company that is well advanced in the transformation to a single, joint sales force that works both online and offline is glasshouse horticulture supplier Royal Brinkman. During the presentation by their ecommerce manager, Rob Helderman, the first three tips came forward. The experiences of the Technische Unie and Hanos were also discussed at length and led to 3 more tips. They are all based on the idea that hardly anyone, at any company, has a natural impulse for change. The strategy to help the organizations change and get people on board has six key components:

    1. Ease

    Until recently, an account manager of Royal Brinkman, supplier of the greenhouse horticulture sector, drove from client to client to collect their orders personally. This labour-intensive process was mainly focused on order acceptance and was time-consuming and error-prone.
    To perform this online is many times faster and more efficient: by exploring the online ordering possibilities together with the customers, they get to know the system, the desired articles are entered immediately and the account manager can work more efficiently (and remotely) in the future. The large majority of customers also indicate that they prefer to place recurring orders online themselves. This is just one example of how Royal Brinkman communicates with its customers to encourage the transition from offline to online sales. An important advantage is that the account manager spends much less time advising, offering more added value to existing customers and attracting new ones.

    Another example is the Knowledge Base set up by Royal Brinkman. Some questions came in quite often and were sometimes difficult to explain. In order to help clients faster and enhance their overall self-service quality, Royal Brinkman has set up an online database where customers can find answers to frequently asked questions. In order to support the answers, instructional videos have been made, where experts answer those questions personally. This has several internal advantages: employees have more time for complex tasks due to not of having to answer many recurring questions, they learn to work with online content on a daily basis, and they can bring in their personal knowledge and play a part in the instruction videos. By this, the experts got the chance to present themselves, which quickly became very popular.

    2. Fun!

    At Royal Brinkman, “Royalympics” are organized several times a year. Literally the entire organization, be it online or offline experts, is involved in improving the web shop: what’s not easy to find? Which functions are not intuitively to use? The first time this was performed at Royal Brinkman, the team documented more than seven thousand options for improvements.

    In addition to working, such an event is also fun! Every now and then something nice comes along. This can be a band or even a wine tasting. As long as one thought stays the main focus: change for the customer is fun!

    3. Involve sales in customer panels

    Sander Bredewout, Marketing and ecommerce Manager at hospitality supplier Hanos, talks about the importance of testing the new ecommerce environment. Of course with customers, but also together with the account managers. By this, the sales people experienced first-hand impressions and saw how positive the customers reacted to the online ordering environment, resulting in a lot of understanding and enthusiasm. “I noticed that account managers are now much more involved in ecommerce and regularly come up with ideas for improvement. All employees were also kept informed about the new developments of the web shop. This has resulted in a great deal of positive appreciation.”

    4. Team approach

    The central question is: what is the team? Previously, there were separate ecommerce and sales teams with an – almost literal – wall between them. In order to make sales enthusiastic for ecommerce as well, this had to change. At Royal Brinkman, when the team was successful online, cakes were given to the ecommerce department some 4 to 5 years ago. Nowadays, these successes are celebrated throughout the organization.

    Also at the half-yearly and year-end meeting, the ecommerce team produces “Thank You” movies. In this way, express their gratitude to the rest of the organization for thinking along with them about the innovations in the online sector.

    5. Invest in ERP connectors to your customers

    More and more customers are busy digitizing their processes. In order to respond to this, Technische Unie has invested heavily in supporting so-called System-2-System integrations. However, according to Sjoerd Sipkema, they try to connect customers as much as possible with OCI Punch-out solutions. “Here, the customer prepares the order in the web shop and then automatically receives it in the corresponding ERP”. As a result, the order and payment usually take place automatically. His advice: contact the software vendors to develop connectors that directly integrate ecommerce software into your client’s ERP.

    That sounds like a process which is preceded by a substantial investment. It is, but because of the sharp decrease of administration costs and because you can also reuse the connector for other customers, the ROI is typically high.

    6. Facilitate sales with new insights

    Sipkema also emphasizes the importance of data to the group from several angles. He says: “Huge amounts of data are being built up that provide interesting insights about customers. By sharing these insights with sales people, you give them the opportunity to give even better advice. Digital commerce is changing the role of sales from order intake to a more consultative role. Of course, the sales team also plays an important role in actively promoting the new digital possibilities and assisting customers in their digital strategy.

    Many B2B organizations still have a tough challenge when it comes to the alignment of sales, marketing and ecommerce. This is also evident from the discussions during the meeting of the B2B expert group “Digital Commerce”. These 6 tips can help to approach this interesting issue effectively.

    Do you want to stay informed?

    Are you active in B2B and responsible for digital commerce/e-business or e-commerce? Then quickly register for the exclusive LinkedIn group B2B digital commerce to stay informed about insights from the B2B digital commerce group and relevant articles. (already close to 500 participants).
    Also check out the YouTube channel B2B digital commerce to find videos with interviews and lots of B2B topics.

    Any questions? Please contact Mascha Tamarinof ([email protected]).

    Author:
    Evident
    We help B2B companies grow in an ever-changing digital world

    Offline payment processing lets you take card payments anywhere, anytime, even if there’s no Wi-Fi. With Square’s Offline Mode, you can take secure, offline credit card transactions that are automatically processed when you have connectivity again. It’s easy to set up offline credit card processing with Square, and once it’s switched on, you can automatically take offline payments any time your signal goes down. There’s no additional cost to use the feature, and all offline credit card transactions are charged at our standard rate of 2.6% + 10¢ per swipe.

    When would you need offline credit card processing?

    Offline payment processing is a great to have up your sleeve so you can keep taking card payments if the Internet goes down. And of course, a lot of businesses take payments in places where there is no connectivity. Think outdoor festivals; markets; events in remote places; mobile sales like tow trucks, locksmiths, and plumbers; and other spots where there’s no Internet connection.

    Offline Mode.

    Swipe cards without a connection.

    How to accept offline credit card transactions:

    Download Square Point of Sale, our point-of-sale app, and set up your account. Square Point of Sale’s POS software is free and works on both Apple and Android devices.

    Log in to your Square account on the Point of Sale app and tap the menu icon.

    Tap Settings, then Offline Mode.

    Toggle Allow Offline Mode on.

    Review the info and then tap Allow Offline Mode.

    To set a limit for offline credit card processing, enter an amount next to Per Transaction Limit. The default amount is $100 and the maximum is $25,000 per offline credit card transaction.

    After you’ve enabled Offline Mode, if you lose connectivity, you’ll see a red banner in your Point of Sale app, which means the app has automatically switched into Offline Mode.

    When you’re ready to take an offline credit card transaction, swipe the card through Square Stand or the Square magstripe reader. (Credit cards must be swiped rather than dipped for offline payment processing.)

    Who can benefit from offline payment processing?

    Offline credit card processing is ideal for festivals, open-air fundraisers, onsite ticket sales, and other times when you’re in a remote location without connectivity, or the network goes down from overuse. It’s also a lifesaver when the Wi-Fi goes down in your brick-and-mortar store. With Offline Mode, you can still keep your business up and running.

    Important things to remember with offline credit card processing

    When you take offline credit card transactions, you take on the risk of any expired, declined, or disputed payments. Basically, Square Point of Sale can’t talk with the banks during offline payment processing, so when you use Offline Mode, you’re responsible if any cards are declined. While offline payments are automatically processed when your device has connectivity again, it’s important to note that transactions expire if they’re not processed within 72 hours.

    If no payment goes through, Square doesn’t charge a transaction fee, but you would unfortunately be out of pocket for the cost of goods or services you sold and didn’t receive funds for. And unfortunately, Square isn’t able to contact any customers on your behalf or supply their contact info if an offline credit card transaction is declined. So to reduce risk for offline payment processing, we recommend you:

    Check the name and expiration date on cards to make sure they’re valid.

    Set a per-transaction limit.

    Please note that Offline Mode is only for card-present transactions made with magnetic-stripe cards. Manually entered payments as well as chip card and contactless payments aren’t currently supported. Lastly, it’s good to keep in mind that offline credit card transactions can’t be canceled while they’re pending. Instead you need to connect to the Internet, allow the pending payment to complete, and then issue a refund. You can learn more about offline credit card processing here.

    “Having the ability to process payments offline was an absolute essential when we chose to implement a POS system for our 50+ events a year. We’ve been able to process more than $5 million in offline payments this year without the burden of setting up a Wi-Fi network at each location. So whether it’s a cattle ranch in rural Texas or an Air Force base with spotty reception, we’re there using Square.” – Red Frog Events, producers of Firefly Music Festival

    Offline credit card processing PCI compliance

    Some sellers are concerned about whether card data is safe during offline payment processing. Rest assured, whether you’re taking payments normally or are processing an offline credit card transaction, Square always encrypts and protects the card information.

    Square Reader and Square Stand encrypt cardholder data at the moment of swipe. The data can’t be decrypted until it reaches Square’s PCI DSS–compliant environment. During offline credit card processing, Square Point of Sale further encrypts cardholder and transaction info so it can’t be decrypted until it reaches our environment. These offline credit card transactions are transmitted for authorization and securely deleted from the mobile device as soon as the device is back online. Also, Square never displays full card numbers or security codes to sellers in any form, whether you’re online or in Offline Mode.

    Table of Contents

    Microsoft Responds to Teams User Voice

    On October 3, Microsoft responded to a Teams User Voice request for the ability to work offline, saying: “You can now use Teams in Offline mode, which means users can browse their recent chats and channels as well as those they have pinned. Users can also compose messages for sending later as well.

    Teams has always been an application which demands a solid network connection. Although it’s got better at dealing with some of the more “interesting” Wi-Fi configurations, such as the high-latency connections available on many airplanes, Teams still works best when it has abundant, high-quality connectivity. This is especially so when participating in online meetings, even in audio mode.

    But sometimes a network connection just isn’t available, even though a tethered smartphone, and as more work is done in Teams, people want continued access to that information.

    What You Can Do with Teams when Offline

    I’ve been experimenting with Teams in offline mode to see what’s possible. Table 1 outlines what I discovered using the Teams desktop app on Windows.

    eature Offline capability
    Personal and group chat messages Messages available for pinned and recent chats. Messages can be composed and sent for delivery when the network connection resumes.
    Channel messages Messages available for pinned channels and channels recently accessed by the user, going back about 90 days. Messages for hidden channels are unavailable. Messages can be composed and sent for delivery when the network connection resumes.
    Calendar app Unavailable (some data might be visible). You can’t schedule, initiate, or join meetings when offline. You can use Outlook to work with your calendar when offline.
    Files Both channel folders (SharePoint Online) and personal files in (OneDrive for Business) are unavailable offline. Files can be synchronized to the local drive with the OneDrive for sync client and accessed offline.
    Tasks Unavailable. You can use Outlook to work with personal tasks (but not tasks in Planner) when offline.
    Wiki Unavailable.
    Lists Unavailable.
    Whiteboard Unavailable.
    Yammer communities Unavailable.
    People card Unavailable.
    Third party apps Depends on the offline capability of the app.
    Switch tenant Not possible. Offline access is restricted to data in the selected tenant when the network connection became unavailable.
    Manage team Unavailable.
    Calling Unavailable unless a Survivable Branch Appliance (SBA) is deployed. This feature (roadmap item 68772) is scheduled for release in November 2020.

    Table 1: Teams offline capabilities

    Cute graphics tell users when messages and other data are unavailable (Figure 1).

    How to efficiently work offlineFigure 1: Whoops… where did that internet connection go?

    In addition to the items listed above, navigational information such as lists of chats, teams, and channels are available when offline.

    The Meaning of Recent

    Microsoft says that recent chats and (messages in) channels are available offline. Based on my tests, it seems that recent means the user accessed the chat or a channel in the last 30 days. This action forces Teams to refresh its local cache of messages, which makes the messages available offline. Limiting offline access to recent messages makes sense from the perspective that you’re most likely to need to work with that data and prevents the client from having to download information for (potentially) large numbers of channels. On the other hand, it means that if you know you’re going to be deprived of network connectivity for a while, some up-front preparation might be needed to access chats and channels you want to work with.

    Not the Same as Outlook

    In summary, what does the new offline capability for Teams mean in practice?

    • Teams is not Outlook. Its synchronization model does not create a local cache of all its message data (like Outlook’s OST file).
    • A major advantage of Teams is its ability to connect many parts of the Microsoft 365 ecosystem. If those parts (like SharePoint Online, Stream, and Planner) don’t support offline access, Teams can’t make data from those apps available. The same is true for third-party and LOB apps.
    • Outlook desktop and the OneDrive sync client allow offline access to the calendar, personal tasks, and documents.
    • Only expect to work with Teams messages when offline, and only messages that are recent.

    Microsoft hasn’t yet announced this change in the notification center of the Microsoft 365 admin center. But we keep an eye out for updates like this so that the text of the Office 365 for IT Pros eBook is as up to date as we can. It’s a great example of the value of ePublishing monthly updates.

    Learn how to read your colleagues emails offline.

    Imagine you are getting on a plane or going to another place without Internet connection. eWay-CRM allows you to save and review emails of your colleagues in the offline mode. You can make either all or selected emails available offline.

    Making Selected Emails Available Offline

    1. Click Emails in the eWay-CRM ribbon where you can find all emails saved in eWay-CRM.

    Find emails you need, right-click on them and select Keep Offline Copy.

    How to efficiently work offline

    Now, this email is saved on your computer and will be available in the offline mode.

    Making All Emails Available Offline Automatically

    This option is used mainly by companies, whose employees travel a lot, frequently do not have an Internet connection and may need offline access to their co-workers‘ emails and/or documents. Additional space on your hard drive will be required in this case, or you may need to delete outdated emails and documents.

      Click Administration Settings on the eWay-CRM ribbon and Log In.

    Go to General Settings> Global Settings > Category: Main and double-click on Keep All Documents and Emails Offline on All Client Computers.

    How to efficiently work offline

    Mark the check box and click OK.

    How to efficiently work offline

    Wait for 30 seconds for automatic synchronization or synchronize changes manually. To do that, right-click on the eWay-CRM agent in the system tray and select Synchronize.

    How to efficiently work offline

    Now, all emails and documents will be available in the offline mode for all eWay-CRM users.

    Do you have questions? Our consultants have answers.

    Do not hesitate to contact us.
    You can also book our consultant. We will make a demo just for you.