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How to forward an email

Before forwarding any mail, you will need to add your forwarding address in your Gmail settings. After doing this, you need to complete one of the two sections below to forward the mail.

  1. Log into the account you'd like to forward mail from
  2. Go to Settings > Forwarding and POP/IMAP > Add a forwarding address
  3. Enter the address you would like to forward mail to
  4. Check your mail at the other address – you will have received a verification email with a link to click. This tells Gmail that you own the address and should be allowed to forward mail to it.

Forward All Mail

  1. Add a forwarding address as described above
  2. Return to Settings > Forwarding and POP/IMAP
  3. Select the option to "Forward a copy of incoming mail to" and choose your address from the drop-down menu
  4. Decide what to do with the copy in this mailbox: you can keep, delete, archive, or mark as read

Forward Selected Mail

Forwarding only selected mail can be useful, for example, if you have a friend who emails you at your Brown address instead of a preferred personal address.

  1. Add a forwarding address as described above
  2. Start by searching for the type of email you'd like to forward. To do this, click the little triangle on the inside right corner of the search box.

    It's important to be as specific as possible in your search so you don't accidentally forward the wrong emails. For example, in the image below, I am filtering mail from Josiah Carberry. Instead of just typing Josiah in the search box, I open advanced search and type his entire address. Otherwise, I might accidentally forward emails that just mention Josiah's name, not only emails he sent me. How to forward an email

  3. Click "Create filter with this search" at the bottom right of the advanced search box.
  4. Check "Forward it to" and choose your forwarding address. Also determine what you'd like to do with the copy in this account – for example, you could mark it as read, archive it, or delete it.

How to forward an email

Like a milkshake in a diner or a large popcorn at the movies, you can also share an email that is sent to you by forwarding it to another person. If you’re using Gmail and aren’t sure how to forward an email, you’re not alone. Keep reading for step-by-step instructions.

How to forward in Gmail

  1. Open the email message you want to forward
  2. Click the three dots in the upper right-hand corner
  3. Click forward
  4. Type the email address of the person you’re forwarding the message to
  5. Click Send

For more details around each of these steps, plus screenshots, keep reading.

Are you a frequent Gmail user? Leave a review for your peers on what you think of this popular email software.

Option one: Click the three dots

First, open the email message you’d like to forward. Then, click the three dots in the upper right-hand corner.

How to forward an email

Tip: In the Gmail app, these three dots will be horizontal instead of vertical.

In the drop-down list of options, click Forward.

How to forward an email

Next, enter the email address you’re forwarding the message to in the top of the email box. When you’re done, click Send.

How to forward an email

Option two: One-click action buttons

One of the ways that Google has made Gmail easier to navigate is by adding one-click action buttons to email messages.

When you open an email, you should see one-click action buttons that say Reply and Forward. Click the Forward button to forward the email.

How to forward an email

Just like in option one, you’ll then type in the email address you’re forwarding the message to. Then, click Send.

How to forward an email

Related: When you’re done forwarding, spice up your email a little by changing your Gmail signature.

Option 3: Automatic forwarding

If you know that emails from a specific address will always need to be forwarded, you can make the process automatic. To do so, log into your Gmail account and click the gear icon in the upper right-hand corner and click Settings.

How to forward an email

From the top menu, choose Forwarding and POP/IMAP. Then, click Add a forwarding address.

How to forward an email

From the pop-up, enter the email address you want to forward messages to. Click Next, then Proceed, then Okay.

How to forward an email

A verification email will be sent to that email address. In that email account, click the verification link. In a new window, click Confirm.

Refresh your browser and then set up what you’d like to happen with the copy of the emails. In the example below, I have chosen to keep a copy in my inbox. Scroll to the bottom and select Save Changes.

How to forward an email

Tip: To undo automatic forwarding, click Disable Forwarding and then Save Changes.

Option 4: Forwarding multiple emails in Gmail

Need to forward multiple emails at once and want to save yourself some time? You can do it simply with the Multi Forward for Gmail Chrome Extension. Once it’s downloaded and installed, you’ll see the black arrow at the top of your Chrome browser.

In Gmail, select the emails you would like to forward, then click the black arrow next to the Trash Can icon.

How to forward an email

In the pop-up window, type the email address you’d like to forward the emails to. Then, click Multi-Forward. Those emails will then be sent in bulk.

How to forward an email

Pass it on

When an email is sent to you that you’d like to share with someone else, knowing how to forward in Gmail is bound to come in handy. No matter which of the options you use to do so, once you hit send, it’s outta sight – outta mind!

Not a Gmail fan? No worries – there are plenty of other free email accounts you can sign up for.

How to forward an email

Mara Calvello is a Content Marketing Manager at G2 with a focus on Human Resources and SaaS Management. She graduated with a Bachelor of Arts from Elmhurst College. In addition to working at G2, Mara is a freelance writer for a handful of small- and medium-sized tech companies. In her spare time, Mara is either at the gym, exploring the great outdoors with her rescue dog Zeke, enjoying Italian food, or right in the middle of a Harry Potter binge.

Almost all of us have at least two email addresses – for personal and business correspondence. You may also need an automatic email forwarding to your colleague who will receive emails on work issues and answer them while you are on vacation. It only takes a few minutes to enable this feature. Let’s take a look at the steps on automatic forwarding in several popular email services.

Ok, Google, how to forward email in Gmail?

Gmail allows you to enable automatic email forwarding.

You can only configure this option on the desktop since it is currently impossible in the Gmail app.

So, log into your email account on your PC and open settings (press the gear icon located at the top right). Then select See all settings at the top of the drop-down list. Go to the Forwarding and POP/IMAP tab. Click on the Add a forwarding address button and in the form enter the email to which messages from Gmail will be forwarded. Then click Next > Proceed and Ok.

How to forward an email

Following this, go to the account to which you set up email forwarding. A confirmation message will appear there. You need to open it and follow the link located inside.

How to forward an email

Go back to the first account and enter the verification code from the email. Or just refresh the page to complete the forwarding setup. After refreshing, in the Forwarding section choose the Forward a copy of incoming mail to option.

Select an action for Gmail copies of emails from the drop-down list.

It is recommended not to delete them, but keep copies in the Inbox. After all these manipulations, click the Save Changes button at the bottom of the page. Now all new emails will be automatically redirected to another address that you specified. You can confirm multiple email addresses this way. Automatic forwarding for business email addresses is no different.

Send 2,500 emails to your base for free

Setting up filtering

Some people are wondering how to forward emails to several recipients at the same time. All messages can be automatically forwarded to only one email. But if you use filters, some of the important correspondence can be redirected to multiple addresses. For instance, it’s convenient when the company has a collective email address. You can set up filters in the Gmail account so that all messages containing the word “order” in the subject line or copy will be sent directly to sales managers.

Filters are configured both with forwarding or separately. To do this, open Settings > See all settings > Filters and blocked addresses > Create a new filter.

How to forward an email

In the opened form, you can specify the parameters by which messages will be selected for the redirection:

  • sender’s name ;
  • subject line;
  • content (enter keywords, for example, “order”);
  • size;
  • presence of the attached files.

After configuring the corresponding parameters, click Create filter. In the next tab, check the Forward it box and write the necessary email. Click the Create filter button again.

For the first week after applying the filters you’ll see a reminder in the Gmail interface and can quickly navigate to the list to change the settings.

Forwarding emails from Outlook

A good thing about the system is that forwarding emails from Outlook requires the least effort from a user. Open Settings at the top of your email account page and click on the View All Outlook Settings link.

How to forward an email

Then on the left select the Mail menu > Forwarding.

How to forward an email

Check the Enable forwarding box and enter the recipient’s email address in the field below. Don’t forget to put a tick in the Keep a copy of forwarded messages box if you want to leave letters in the main account. Then just click on the Save button.

Setting up filters

The logic of how to forward emails in Outlook with filtering is different. You need to open Settings and write the phrase “Inbox rules” in the search box to quickly get to the corresponding section.

How to forward an email

Click Add Rule and choose how email forwarding will be performed. You can select messages by sender’s name, by specific words, or forward only messages with the Important mark, etc.

Add the email address for forwarding and save.

How to forward Yahoo Mail – as easy as pie

Forwarding emails from Yahoo is the most effortless among the mentioned systems. For sending copies of incoming messages to another address, you need to follow a few steps.

Let’s take a look at how to forward Yahoo email to Gmail. First, go to your account and click Settings at the top right. Then select the More settings item. On the new page, you’ll see a list of options and you need to choose Mailboxes. After that, click in the mailbox list on your primary Yahoo address. On the right side, you’ll see the Forwarding section, where enter the forwarding Gmail address and click on the Verify button.

How to forward an email

Go to the Gmail account and check the incoming message with verification instructions.

How to forward an email

You need to follow the link and click on the Verify button > Return to account settings. Yahoo email forwarding is done!

Setting up filters

In Yahoo Mail, you can create the forwarding rule for all new incoming emails. But unfortunately, you can’t set up filters to automatically redirect particular messages. Here filters intended just for moving new letters to Inbox, Archive, Trash, or custom.

As of January 15, 2021, automatic email forwarding is no longer available to free Yahoo users. If you want to keep this feature ON, then you’ll have to pay for the Yahoo Mail Pro plan. It costs $3.49 per month.

You can either enable email forwarding or disable it in all systems we have covered in the article. You need to open settings in the necessary section and uncheck the box/deactivate the switcher/press the deletion button. And then the status quo will be restored.

You can automatically forward or redirect your email messages by setting up Inbox rules in Outlook on the web. This is useful if you want to read and respond to messages from another email account or when you want someone else to receive and respond to your email in your absence.

Note: If the instructions don’t match what you see, you might be using an older version of Outlook on the web. Try the Instructions for classic Outlook on the web.

At the top of the page, select Settings> View all Outlook settings.

Select Mail > Forwarding.

Select Enable forwarding, enter the forwarding email address, and select Save.

If you want a copy of the original message to remain in your mailbox, select Keep a copy of forwarded messages.

Instructions for classic Outlook on the web

At the top of the page, select Settings > Mail.

In the Options menu, select Mail > Accounts > Forwarding.

Do one of the following:

To turn on forwarding, select Start forwarding, enter the forwarding email address, and select Save.

Note: Select the Keep a copy of forwarded messages check box if you want a copy of the original message to remain in your mailbox.

To turn off forwarding, select Stop forwarding and select Save.

When you want to receive email sent to a different email address you have the option of setting up a forward or an alias.

Forward vs Alias: What is the difference?¶

A forward is used to send email from one mailbox to any other email address, including email addresses not at your domain. For example, you could have emails sent to contact @ example . com forward on to example @ gmail . com.

An alias allows you to receive email from one or more alternate email addresses into a single mailbox. An alias must end with the same domain name. For example, if you had a main email of yourname @ example . com and you then created the aliases contact @ example . com, admin @ example . com, and shop @ example . com, emails for all of these addresses would be received the same as if they had been sent directly to yourname @ example . com.

Forwarding Limit¶

There is no limit on the number of aliases you can have on a domain.

You can only have a total of 1,000 mail forwards on a given domain. This means you can have 1,000 email addresses with one forward each, or one email with 1,000 forwards; in both cases the total for the domain cannot exceed 1,000.

Using email forwarding to manage a mailing list is strongly discouraged. Instead, we recommend you use a third party mailing list service designed for that purpose. The higher the number of mail forwards you use, the more likely it is that your address will be labeled as spam.

How to Forward Your Email¶

Forwarding addresses make it possible to redirect mail from one or more of your domain’s email addresses to an external address. For example, you would use a forward if you want all email sent to contact @ example . com to arrive in the mailbox for yourname @ example . org.

Mail forwarded will only appear in the final destination mailbox. In the above example, the mailbox for contact @ example . com will end up empty while all of the email sent to that address will only be visible in the mailbox for yourname @ example . org. If you want the message to also appear in the original mailbox you should add it as a recipient of the forward. In the example above you would add “contact @ example . com, yourname @ example . com” as recipients of the forward.

Before creating the forwarding address, verify that you are using Gandi’s MX servers. You can do this by visiting the DNS records for the domain and making sure that there is an MX record pointing to gandi.net.

Once you are sure that your domain is using our MX records, forward your email using these steps:

Log in to your account.

Choose “Domains” from the left menu.

Choose the domain that will have the new forwarding address from the list of domains.

Click on the “Email” tab.

Click on the “Forwarding addresses” option.

Click “Create Your First Forwarding Address” if this is your first forward, or the green “Create” button if you have existing forwarding addresses.

Enter the email address you wish to forward from and the email address you wish to forward to. Separate multiple addresses with a comma.

Click “Create” to finish the process.

Forwarding should not be used to send email to a long list of email addresses, such as for a newsletter or mailing list. Doing so violates Gandi rules and can lead to your email account being blocked. For long lists of email recipients, we recommend using a third party newsletter tool built for that purpose.

Since SPF (Sender Policy Framework) is designed to verify that an email being received is truly coming from the listed sender, mail you forward may fail SPF checks since it is being sent from your email server and not from the original listed sender. This can result in email you receive being incorrectly labeled as spam or failing an SPF check. Please keep this in mind when setting up an email forward.

How to Ensure Delivery to a Gmail Address¶

Gmail has a tendency to consider forwarded email addresses as spam. This is especially true when you send an email from your Gmail that is then forwarded on to the same Gmail address. Because of this, users who are trying to test the forward sometimes have the impression that the forward is not working, when in reality the email was forwarded but then rejected by Gmail. The first step to avoiding this problem is to make sure that you have an SPF record in place, but further steps may be needed as well. We advise you to refer to Gmail’s own documentation on successfully forwarding email to a Gmail account.

How to Create an Email Alias¶

While a forward send email from an email address at one domain name to an email address at a different domain name, aliases do essentially the same thing for email addresses at the same domain name. You will receive email for every alias you create, as well as the original email address, in a single mailbox.

Do not create an alias address that is a duplicate of an address that already exists on your domain. For example, if someone has already set up david @ example . com, and then another person using a different email address (let’s say mike @ example . com) creates the email alias david @ example . com that is going to mike @ example . com’s mailbox, an error will occur. The email may be undeliverable or only go to one of the mailboxes.

To add an email alias:

Log in to your account.

Choose “Domains” from the left menu.

Choose the domain where you want to create the alias from the list.

Click on the “Email” tab.

In the “Email addresses” section, scroll down and click the green pen icon next to the email address you wish to create an alias address for.

Click “Manage aliases.”

Enter the aliases in the box. To enter multiple aliases type one name per line. Only type the section of the email that would appear before the “@.” For example, to add admin @ example . com you would just type admin.

Click “Update Aliases.”

You can also use the wildcard character “*” to mean “everything”. For example if you put super* as the alias name, then emails sent to anything starting with “super” (supercat@, supercomputer@, etc.) will go to your mailbox. You can also use a bare wildcard (such as * @example.com) to accept all email going to your domain name.

When you are done, click “Submit” at the bottom of the page to submit your changes.

How to forward an email

When you receive an e-mail message, you can read, delete, or reply to that e-mail. You can also send that e-mail to another person, like a friend of family member, which is known as forwarding an e-mail. If an e-mail has an attachment and you forward that e-mail, in most cases, the attachment is included and sent to the recipient.

If you previously sent an e-mail message to someone, you can re-send that same e-mail to other people, as well.

All e-mail accounts and client programs provide the ability to forward e-mails and re-send e-mails. Click a link below for steps on how to do each e-mail action.

Forward an e-mail message

Each e-mail account and client program is a little bit different, so the exact steps to forward an e-mail message may differ slightly. The steps below should provide you with the general process to forward an e-mail.

  1. Access your e-mail account or client program.
  2. Open the e-mail message you want to forward.
  3. In the menu bar, usually found at the top of the e-mail message or client program window, click the Forward option.

If pictures or other files are attached to the original e-mail message, using the Forward option results in those pictures or files getting sent when the e-mail is forwarded. If you do not want to include those attachments, make sure to remove the attachments before clicking Send to forward the e-mail.

  1. Once the e-mail message window opens, in the To: field, enter the e-mail address of the person you want to forward the message.
  2. In the Subject field, modify the e-mail subject, if desired.
  3. In the body of the e-mail message, type a message explaining the reason for forwarding the e-mail, if desired.
  4. When you are ready to forward the e-mail, click the Send button.

Re-send an e-mail message

Each e-mail account and client program is a little bit different, so the exact steps to re-send an e-mail message may differ slightly. The steps below should provide you with the general process to re-send an e-mail.

  1. Access your e-mail account or client program.
  2. Locate the Sent folder, which contains the e-mails you have previously sent. It may also be named Sent Items or Sent Mail.

Some e-mail accounts or client programs may hide the Sent folder by default. If you cannot find the Sent folder, check the Settings options to show the Sent folder.

  1. Find and open the e-mail message you want to re-send.
  2. In the menu bar at the top of the e-mail message or e-mail program window, select the Reply or Reply All option. A new e-mail message window opens.

If pictures or other files were attached to the previously sent e-mail message, you would need to attach those pictures or files again. The files will not automatically be attached to the new e-mail message.

myBCIT email addresses are used primarily to communicate with students. Use this procedure if you do not use your myBCIT email.

If you don’t check your myBCIT email regularly or if you prefer to use another email address, you can set your myBCIT mailbox to forward all email to another address by following these steps.

Forwarding your myBCIT email

  1. Log in to myBCIT.
  2. Click on My Mail at the top-right corner.
  3. In your myBCIT email, click on Settings at the top-right corner.
  4. Under the Settings section, click on Filters.How to forward an email
  5. Under the Filters section, click on the + to add a filter.How to forward an email
  6. In the “Filter Name” box, give a name to your filter (example: Forwarding).
  7. Under “For incoming mail“, click on ‘all messages’.
  8. Under “…execute the following actions“, click on the drop-down menu and select ‘Redirect message to’. In the text-input field to the right, enter the destination email address where you want incoming emails to be forwarded.
    NOTE:
    If you want to forward to more than 1 email address, click on the + to add another email.
  9. Click Save.How to forward an email

A pop-up message will temporarily appear stating “Filter saved successfully”.

From this point on, all email sent to your myBCIT email account will automatically be forwarded to the email address you specified.

NOTE: Once you make this change, you will not see any emails in your myBCIT email inbox.

Disabling email forwarding

How to forward an email

In the Filter definition area, move the button to the right on the Filter disabled button.

This article explains how to forward email on your Outlook account. Outlook.com can forward incoming messages to another email address (at Outlook.com or elsewhere) automatically. Set it up to pass along all incoming emails. Or use message rules so that only email messages that match certain criteria are forwarded. Instructions in this article apply to Outlook on the web.

Forward Email from Outlook.com to Another Email Address

Configure Outlook on the web (at Outlook.com) to automatically forward emails you receive to a different email address.

Select the Settings gear icon in the Outlook on the web toolbar.

Select View all Outlook settings.

In the Settings dialog box, select Mail > Forwarding.

Select the Enable forwarding check box.

Clear the Enable forwarding check box to prevent Outlook on the web from forwarding any more messages.

Enter the email address that will receive the forwarded email messages.

If you want to keep copies of the forwarded messages in your Outlook account, select the Keep a copy of forwarded messages check box.

If Keep a copy of forwarded messages is not checked, forwarded mail will not be available in your Outlook account (not even in the Deleted folder).

Select Save.

Forward Specific Emails Using a Rule in Outlook.com

To set up a rule in Outlook on the web that forwards certain messages (based on multiple criteria) to an email address:

Select Settings > View all Outlook settings.

Select Mail > Rules.

Select Add a new rule.

Enter a descriptive name for the new rule. Select a name that makes it easy for you to remember how the rule is used.

Choose how to forward the emails by selecting an item from the Add a condition dropdown like these examples (although there are others you can choose from):

  • Choose Has attachment to forward all emails with attachments.
  • Choose From to forward all emails from a specific sender.
  • Choose Importance to forward only emails marked with high importance.

All conditions must be met for a message to be forwarded.

Select the Add an action dropdown arrow and choose the format of the forwarded message:

  • Select Forward to if you want the messages forwarded as an email.
  • ​Select Forward as attachment to forward complete emails as unmodified attachments.

Enter the email address where new messages matching the rule should be sent automatically.

If you want to forward the email to multiple people, specify more than one address.

You can forward any email into Basecamp, discuss it with your team, and reply directly to the original sender. Exciting!

Note: Forwards work best if you forward each email directly with your email client. Auto-forwarding into Basecamp may work but can break easily! Please forward each email directly into Basecamp with your email client.

Turn on the Forwards Tool

If you don’t see the Forwards tool in your project, head to the project settings to turn it on. Click “Change tools” and you’ll see all the tools that are active. Toggle to turn on Forwards:

Forward an Email

Forward an email to [email protected] Basecamp will reply via email to ask you where to put it:

How to forward an email

Once you choose a Project, your email will appear in the Forwards tool:

How to forward an email

Click on a forwarded email to see it, discuss it with your team, or respond to it.

Attachments on a forwarded email should be 25MB or less. If you add comments above the text of your forwarded email, they won’t show up in the forwarded email in Basecamp — and it might also prevent Basecamp from determining it’s a forwarded email! You’ll want to add any commentary in the comment section below the email, once it’s been forwarded in.

Forward Email Directly to a Project or Team

If you have a lot of emails you need to save in one Project, or if you frequently forward emails into a particular Project, you may not want to choose where to save each one. You can skip that step, and forward emails directly to a particular Project.

In the Forwards tool, find your personalized address:

How to forward an email

If you already have some forwards saved, find it by clicking Forward an email in .

How to forward an email

When you forward an email to that personalized address, it will be saved in that particular project.

Reply to and Comment on Forwards

For any forward in Basecamp, add a comment for only your team to see, or reply to the original sender:

If you leave a comment on a forward, it won’t be shared with the sender. Comments look just like comments on other items in Basecamp:

How to forward an email

Removing the Message Board tool

You can hide a tool from a Project, Team, or HQ if it’s not needed. See if a clear space really does organize the mind!